Administration Executive at ThinkLink Supply Chain Services Pvt Ltd, in Gurgaon
Job Description: Successful Administration Executives are very self-disciplined, intelligent, responsible and presentable people. You would need to be positive, enthusiastic, have good leadership skills, get on well with people, be firm but just and have the ability and perseverance to try and help the company achieve their goals. If you were able to motivate people and make them feel that they are an important cog in the business wheel, you would be a good example to them.
Job Responsibilities: Key responsibilities for the role are as follows:
Front Desk Activities-Receiving calls, Greets and directs all visitors, including vendors, clients, job candidates and customers
Inventory Management-Maintain relevant office supplies for effectiveness of personal duties
Vendor Negotiation, Vendor Management
Checking/Clearing bills, payments
Travel Plans (Domestic, International) ,Hotel accommodation
Open, sort, and distribute incoming correspondence, including faxes and email
File and retrieve corporate documents, records, and reports
Arranging Conference Calls, Schedule Business Meetings
Conduct research, compile data, and prepare papers for consideration and presentation by executives and boards of directors
Compile, transcribe, and distribute minutes of meetings. Attend meetings in order to record minutes
Supervise and train other clerical staff
Update and chase delegated tasks to ensure progress to deadlines
Establish and maintain effective working relationships with co-workers, supervisors and the general public
Routine Office Account Management Invoicing and Receivables management, expenses, petty cash
Income Tax Compliance Services -Filing of Income Tax Returns, TDS Returns, FBT, Company Returns
VAT & Service Tax Returns -Filing of Service Tax Returns, VAT
Book - Keeping Maintaining Computerized Books of Accounts of Management, preparation of Balance sheet, financial statements, and annual financial reports, ensuring compliance of Accounting Standards.
MIS Reports- Responsible in the preparation of MIS reports to provide feedback to top management on financial performance
Payroll Handling- salary, payroll system and compensation administration including incentive calculations. Managing various activities related to yearly issuing of Form 16 & Form 16-A, compensation management, Employee provident fund, Gratuity, Medical, insurance and attendance.Handling of TDS Declaration and maintaining requisite documentation to be submitted to statutory authorities. Calculation of HRA for employees and maintaining receipts for the same
Reconciliation Bank, Debtors & Creditors Reconciliation & Inter Branch ReconciliationService-Tax, and other Reconciliations with Accounts
Auditing / Statutory Compliance Finalizing of various accounts & liaising with internal & statutory auditors for conducting audits in compliance to the tax laws and ensuring timely payment and filing of returns.Ensuring adherence to companies act & preparation of returns & forms under companies act.Supervising over tax plans and ensuring timely assessment and filing of direct & indirect tax returns in compliance with statutory tax laws and depositing TDS
Job Function : Administration
Industry : Management Consultansts
Role : Admin - Executive
Job Type : Full Time
Qualification : Bachelors of Arts / Commerce
Experience : 1 - 5(Yrs)
Green job : No
About the company :
ThinkLink SCS (ThinkLink) is an India based firm with offices in Delhi & Mumbai. Over the last three years we have worked with and served more than 100 clients across services and verticals.
Through our Infrastructure, Systems & Consulting, and Equipment verticals we work with Clients and Partners in helping build efficient businesses. We offer Turnkey Project Management, Advisory, Systems Implementation, and Talent Development services to our clients. Through our Equipment vertical we provide world class equipment to operate modern warehouses, distribution centers, logistics parks, and cold stores.
We are your Partner if you are looking to set up new projects or make the existing ones more efficient. We have expertise across Distribution Centres, Warehouses, Logistics Parks, Cold Chain, ICDs, Food Processing Zones, Distribution Channels, and Transport projects.